Hot Desk in London
What is a Hot Desk?
A Hot Desk is a desk space that can be used by different people at different times however cannot be used by more than one person at a time. For example, you may only need to use a Hot Desk on 3 days per week and another person could use the desk space for the other times when you are not using the space.
Types of Hot Desk
Suitable for people who have a need to use roughly the same amount of hours per month, a subscription works out cheaper than Pay As You Go in most cases. Monthly subscriptions may also confer other benefits such as 24/7 access.
Pay As you Go Hot Desk
A Hot Desk that you pay for in advance, normally in blocks of hours, half-days, or days. For example you could purchase a block of ten Hot Desk days for use over the next month. Pay As you Go Hot Desk blocks normally apply to individuals, however some coworking spaces allow several individuals in a company access to your Hot Desking blocks.
What's included with a Hot Desk?
Our Hot Desks include access to wifi, a fully stocked kitchen with Barista Coffee and herbal teas. Large communal monitors and a fully stocked stationary cupboard which includes laptop chargers and leads if you forget to bring your own in. 2 Hours free use of the meeting rooms each day. All you need do is turn up, choose a Hot Desk, connect to the wifi and you're ready to start work.
What options are available with a Hot Desk?
Options include Security Lockers and Storage Boxes so that you don't need to carry the same things in every day on your daily commute. Registered and Trading mailing address, and Colour Printing.
Which Hot Desk membership would suit me?
Full-Time Hot Desk SUBSCRIPTION
Suitable if you need to work a normal 9am to 5pm, Monday to Friday working week. You may not be using the same Hot Desk each day however you will be using an available Hot Desk each day. At Rentadesk you'll always find an individual Hot Desk to use.
Part Time Hot Desk SUBSCRIPTION
A Part-Time Hot Desk allows you to choose the number of hours per month you want to use the space:
Hot Desk 100 Hours
If you need to work half time at the space this is the most suitable plan. For example, this could be 4 hours per day, or every other day from 9am to 6pm.
Hot Desk 60 Hours
Suitable if you're onsite roughly Quarter-Time. For example, 2 1/2 hours per day, a morning or afternoon every other weekday, or a full day and a half every week.
Hot Desk 30 Hours
An economical plan allowing 25 hours per month used in any way that suits your schedule. For example, this could be popping-in for an hour or so per day, or a short six hours day each week.
Hot Desk 20 Hours
This is our most economical Hot Desk plan, a great starter plan to get you away from home and see if Hot Desking works for you.
Evening & Weekend Hot Desk
Perfect if you are starting a new business while holding down a 9-5, or are a student and need to study during the evenings and weekends. Also known as our Off-Peak plan, this allows you to use the space anytime on the weekends and 4pm to 10am weekdays.
Evening Hot Desk
An economical plan that allows you to use the space in the evening off-peak hours 4pm to 10am weekdays. Perfect for students and startups testing out new ideas.
Weekend Hot Desk
Use the space any time from 9am Saturday to Midnight on Sunday. Perfect for people who are busy during the week.
PAY AS YOU GO Hot Desk PLAN
A Pay As You Go (PAYG) plan is best if you have an erratic work schedule where you don't know in advance how many hours use you would need, or will not need to use the space very often. With the Pay As you Go plan simply use the space on an hourly basis at £5/hour - you can top up whenever you need and 5 hours are included each month.
Hot Desk Facilities
Hot Desks come free with the following facilities at Rentadesk: Individual Hot Desks, Comfy communal areas, meeting booths, fibre-speed internet connections and state of the art enterprise class wifi hardware. 24/7 Access, Full kitchen facilities with Bean to Cup Barista Coffee, herbal teas, dairy and non-dairy milks, oven, ice makers, frappuccino maker, filtered boiling or chilled water and much more.
Hot Desk Benefits
Using a Hot Desk you'll benefit from getting away from all the distractions of working at home, you'll find your productivity increasing and you'll make new work colleagues and friends easily with the like minded individuals you meet here.
How much does a Hot Desk Cost?
Hot Desk membership plans range from £95/month to £295/month depending on hourly usage and you can easily switch between plans whenever you like using the easy to use members site's change membership page.
How to get the most from Hot Desking
If you prefer using a larger screen, pick up a large screen monitor from Rentadesk's communal screen area, they are free to use for Hot Desk members.
Go through your entire paper file system and throw out everything you don't need - try to become as paperless as possible un your operations so that you can easily work from anywhere. Google Docs, Microsoft Drive and Dropbox are great tools for getting paperless.
Prefer to keep your paper files or laptop onsite? Use a Security locker so that everything is onsite for you to start working quickly without the need of carrying everything in with your daily commute.
Remember that all the usual stationery cupboard items such as envelopes, staplers and scissors are supplied in the communal stationery cupboard to use, so there’s no need to clutter up your space or carry these in each day.
Check out which parts of the space are better for 'quiet' work and those better for a more sociable day, and choose the appropriate spot for that day! Some days you may choose to work from home - that's the great flexibility of hot desking.
Wearing headphones can sometimes be useful to indicate to others that you do not want to be disturbed, or sometimes it helps to listen to music to improve concentration or simply to switch the headphones to 'noise cancelling' mode.
When making scheduled phone calls or Skype calls it's often more convenient to book a meeting room (up to 2 hours daily included in your Hot Desk plan) - you'll also get some privacy if that is important.
Sit in different spots every day if you want to meet lots of new people!
Benefits of Hot Desk vs Fixed Desk
How does a Hot Desk stack up against a Fixed Desk?
The main benefits are and cost savings and increased flexibility. With a full-time Hot Desk being approximately 75% the cost of a Fixed Desk you'll save precious cash to use on growing your business.
Secondly having a Hot Desk allows you to pick and choose your spot within the office space depending on your mood or the kind of work you need to do on that day, rather than being tied-down to the space spot in the workspace each day.
With Rentadesk you can also roam and use all our London based locations for free.
Benefits of Hot Desk vs Office Space
Hot Desks are far more flexible than Office Spaces which often require large deposits or long notice periods - neither of which apply to Rentadesk Hot Desks.
Using our Hot Desks membership you can easily upsize or downsize with no delay and no wasted payments during notice periods. Perfect for flexibility and cost-effective use of your resources.
London Hot Desk Locations
Our locations are in Bloomsbury at Rentadesk Central (just 5 minutes walk from Tottenham Court Road tube station) and Shepherds Bush at Rentadesk West (just seconds away from Shepherds Bush tube station and Overground station).
Hot Desk FAQs
Whats Included with Hot Desk?
Use of your own individual desk, Wireless internet, full kitchen facilities with tea and coffee, daily cleaning, 24/7 access with no pre-booking required, 2 hours free daily access of meeting rooms.
Are there any extra fees?
No Deposits, No Exit Fees, No Admin fees whatsoever.
How do I gain access?
Depending on location, with your own private code or access card.
DO YOU HAVE A MINIMUM SUBSCRIPTION PERIOD?
HOW MUCH NOTICE DO I NEED TO PROVIDE ON A HOT DESK?
One calendar month.
HOW QUICKLY CAN I MOVE IN?
If you are suitable for membership you can normally start immediately after your onsite viewing.
DO I NEED TO SIGN A CONTRACT, AND FOR HOW LONG?
You need to accept the Rentadesk Agreement which is a short easy read of less than a minute.
IS THERE A FACILITY TO UPSCALE/DOWNSCALE/PAUSE THE SUBSCRIPTION?
You can change your level of coworking subscription whenever you like after the initial 3 month period, you can also pause if away for more than one month.
ARE THE FACILITIES SECURE?
We endeavour to provide the best possible security at the premises using a combination of keyed, PIN and security card access.
DO I NEED INSURANCE?
Everyone is responsible for their own property.
WHAT ARE THE OPENING HOURS?
We're open 24/7, even weekend and bank Holidays. Need to pull an all-nighter? That's not a problem, we're always open for members - we even have memberships specifically for 'Night Owlers' and 'Weekend Warriors'.
IS IT SUPPORT INCLUDED?
We provide you with an operational wireless internet connection and colour printer with full instructions on use (if you've included in your plan), you do the rest.
AS A HOT DESK MEMBER CAN I USE ANY OF YOUR COWORKING LOCATIONS?
Yes you are allowed roaming privileges between Rentadesk West and Rentadesk Central at no additional cost
ARE THERE ANY BREAKOUT AREAS?
Yes all our locations have breakout areas with comfy sofas, chairs and tables where you can read, relax or have meetings. They are also supplied with free coffee, tea, milk, biscuits, and a huge library of the latest business books.
CAN I HAVE A LARGE MONITOR WITH A HOT DESK?
Yes, we can store your own monitor separately for a small cost, or use one of the communal monitors if there's one free (we have lots).
DO YOUR SUPPLY ANY HARDWARE?
We have spare chromebooks, screens, keyboards, mice, power adaptors, and a vast selection of leads for those emergency situations!